Monthly Inventory Records

What This Report Is

This report tracks your fuel inventory for a full month. It shows how much fuel you started with each day, how much was delivered, how much was sold (pumped), and calculates whether your numbers balance. This helps you check if fuel is missing or if your tank readings match your sales.

Why It Matters

• Catch fuel losses early — Spot leaks, theft, or delivery issues before they become costly.
• Stay compliant — Helps meet government regulations for fuel storage and leak checks.
• Keep accurate records — Ensures your fuel sales match what you physically have in your tanks.
• Protect profits — Quickly identify problems that could affect your bottom line.

What to Look For

• Start Stick Inventory (UNITS): How much fuel you have at the start of each day.
• Units Delivered: Amount of new fuel delivered into your tanks.
• Units Pumped: How much fuel was sold through your dispensers.
• Book Inventory (UNITS): What your system thinks you should have.
• End Stick Inventory (UNITS): What you actually measured in the tank (stick reading).
• Daily Over(+) or Short(-): Shows if your actual fuel matches your expected fuel. Look for big differences.
• Leak Check Section: Tells you if your fuel loss might be big enough to report to regulators.

What to Do

• Review the Daily Over or Short column. If you see big negative numbers, check for possible leaks, delivery issues, or theft.
• Check the Leak Check box at the bottom each month. If it says "Yes" for 2 months in a row, notify your fuel supplier or regulatory agency.
• Keep this report on file for at least 1 year to meet regulatory rules.
• Use the report to compare stick readings and dispenser sales. If they don’t match often, recalibrate your pumps or check your tank sensors.